Course outline
Module 1
Module 1: Getting Started with Notion
Getting Started with Notion
Knowledge check
Q1. What is the basic building block of content in Notion?
- A. Folder
- B. Block ✓
- C. Tab
- D. Sheet
Why: In Notion, almost everything is a block, such as text, headings, images, to-do items, or embeds. Blocks can be rearranged and nested to build pages.
Q2. Which Notion feature lets you organize related information into rows and columns with different property types?
- A. Toggle list
- B. Database ✓
- C. Callout
- D. Template button
Why: Databases store structured information as rows (entries) and columns (properties), and can be viewed as tables, boards, calendars, lists, and more.
Q3. How do you typically open the command menu to insert a new block on a Notion page?
- A. Press Ctrl+Shift+Delete
- B. Type a forward slash (/) ✓
- C. Press Alt+F4
- D. Type an at sign (@) only
Why: Typing / on an empty line or after text opens Notion's block menu, letting you quickly insert headings, lists, databases, and other block types.
Q4. What is a Notion page that lives inside another page called?
- A. A linked folder
- B. A subpage ✓
- C. A workspace copy
- D. A template loop
Why: Subpages are pages nested inside a parent page. They help create a hierarchy so related notes stay grouped together.
Q5. Which of the following best describes a Notion template?
- A. A locked page that cannot be edited
- B. A pre-built page or database structure you can duplicate and reuse ✓
- C. A type of backup file exported from Notion
- D. A permission setting for guest users
Why: Templates are pre-designed pages or database entries that you can duplicate to reuse a structure, saving setup time for recurring tasks or projects.
Module 2
Module 2: Building Your First Workspace
Building Your First Workspace
Knowledge check
Q1. What is the basic building block of content in Notion that you add to a page?
- A. Workspace
- B. Block ✓
- C. Database
- D. Template
Why: In Notion, every piece of content on a page, such as text, images, headings, or lists, is a block. Blocks are the fundamental units you combine to build pages.
Q2. Which Notion element is used to organize and store collections of related information, such as a task list or reading list?
- A. Toggle list
- B. Divider
- C. Database ✓
- D. Callout
Why: A database in Notion stores structured collections of items, each with properties like dates, tags, or status. It is the go-to tool for task lists, reading lists, and similar collections.
Q3. What is the top-level container in Notion where all of your pages and databases live?
- A. Sidebar
- B. Workspace ✓
- C. Block
- D. Property
Why: A workspace is the top-level container that holds all your pages, databases, and members. Your first step in Notion is typically creating or joining a workspace.
Q4. To quickly open the block menu and insert new content on a page, which key is commonly used?
- A. Shift
- B. Escape
- C. Forward slash (/) ✓
- D. Tab
Why: Typing a forward slash (/) on an empty line opens Notion's command menu, letting you quickly insert headings, lists, databases, and other block types without using the mouse.
Q5. Which feature lets you nest pages inside other pages to create a hierarchy in your workspace?
- A. Subpages ✓
- B. Filters
- C. Backlinks
- D. Synced blocks
Why: Subpages let you nest pages under a parent page, creating an organized hierarchy. This is a core way to structure a workspace, such as keeping project notes under a main project page.
Module 3
Module 3: Pages, Blocks, and Databases
Pages, Blocks, and Databases
Knowledge check
Q1. In Notion, what is the basic unit of content that you add to a page, such as a paragraph, heading, image, or to-do item?
- A. A workspace
- B. A block ✓
- C. A property
- D. A template
Why: In Notion, everything placed on a page is a block. Blocks are the individual content units that can be rearranged, converted to other block types, and nested inside one another.
Q2. Which keyboard shortcut or action is commonly used to open the menu for adding a new block, such as typing a slash?
- A. Typing a hashtag (#)
- B. Typing an at sign (@)
- C. Typing a slash (/) ✓
- D. Typing a tilde (~)
Why: Typing a slash (/) on an empty line opens Notion's block menu, letting you quickly insert headings, lists, databases, images, and other block types.
Q3. What is a database in Notion primarily used for?
- A. Storing a single long page of text with no structure
- B. Organizing a collection of related items, each with properties like status, date, or tags ✓
- C. Changing the color theme of the workspace
- D. Sending email notifications to team members only
Why: A database holds a collection of related entries (for example, tasks or reading lists). Each entry is a page with structured properties such as dates, select tags, or checkboxes, which can be filtered, sorted, and viewed in different layouts.
Q4. What is the relationship between a database and its entries in Notion?
- A. Each entry is a row in the database, and each entry can also be opened as its own full page ✓
- B. Entries are separate workspaces that cannot be linked to the database
- C. Entries can only be text and cannot contain properties
- D. A database can only hold one entry at a time
Why: Every entry in a Notion database is a page that appears as a row (or card, depending on the view). You can open any entry to add detailed content, while its properties remain visible in the database view.
Q5. Which action best describes moving a block to a different position on a page in Notion?
- A. Deleting the block and retyping its content elsewhere
- B. Dragging the block using its handle that appears on hover ✓
- C. Exporting the page and reimporting it
- D. Duplicating the entire workspace
Why: Hovering over a block reveals a six-dot drag handle on the left. Dragging that handle lets you reposition the block without losing its content or formatting.
Module 4
Module 4: Organizing Tasks and Projects
Organizing Tasks and Projects
Knowledge check
Q1. In Notion, what is a database primarily used for when organizing tasks?
- A. Storing only plain text notes with no structure
- B. Organizing related items, such as tasks, into rows with customizable properties ✓
- C. Sending email reminders to team members automatically
- D. Creating a single static page with no editable fields
Why: A Notion database stores items as rows, and each row can have properties like status, due date, and assignee, making it well suited for managing tasks.
Q2. Which database property type would you use to track whether a task is Not Started, In Progress, or Done?
- A. Checkbox
- B. Date
- C. Status ✓
- D. Relation
Why: The Status property provides predefined groups (To Do, In Progress, Complete) that work well for tracking a task's stage in a workflow.
Q3. What is the purpose of a Relation property in a Notion database?
- A. To change the font style of a row
- B. To link items in one database to items in another database ✓
- C. To lock a page so it cannot be edited
- D. To count the total number of words in a page
Why: A Relation property connects records across databases, such as linking each task to a project, so related information stays connected.
Q4. Which Notion view is most helpful for visualizing tasks on a calendar by their due dates?
- A. Table view
- B. Gallery view
- C. Calendar view ✓
- D. List view
Why: Calendar view displays database items placed on dates based on a date property, making it easy to see deadlines at a glance.
Q5. What is a good way to organize a large project with several phases in Notion?
- A. Put every task on one unstructured page with no headings
- B. Create a project page with linked sub-tasks in a tasks database, grouped by phase ✓
- C. Delete tasks once they are started so the page stays clean
- D. Store each task in a separate workspace with no connection to the others
Why: A project page combined with a linked tasks database, grouped by phase or status, keeps related work organized and easy to track.
Module 5
Module 5: Linking and Connecting Information
Linking and Connecting Information
Knowledge check
Q1. In Notion, what is the primary purpose of creating a link to another page using the @ mention feature?
- A. To permanently move the linked page into the current page's location
- B. To create a clickable reference that lets you navigate to another page without duplicating its content ✓
- C. To copy the full contents of one page into another page
- D. To lock the linked page so that others cannot edit it
Why: An @ mention or page link creates a reference to another page. Clicking it navigates to the original page, so information stays in one place and is not duplicated.
Q2. Which Notion feature lets you display a list of all pages that link back to the page you are currently viewing?
- A. Templates
- B. Backlinks ✓
- C. Synced blocks
- D. Databases
Why: Backlinks show every page that references the current page, making it easy to see related content and the connections that point to a given note.
Q3. What is the main benefit of using a relation property in a Notion database?
- A. It changes the font style of linked entries
- B. It connects entries across different databases so related records can be viewed together ✓
- C. It automatically deletes entries that have no links
- D. It converts a database into a plain text document
Why: Relation properties connect records between databases, for example linking tasks to projects, so you can see and navigate related information from either side.
Q4. What does a synced block allow you to do in Notion?
- A. Share a single block's content so that edits made in one location appear in every other location where it is synced ✓
- B. Automatically sync your Notion workspace with a calendar app
- C. Lock a block so it cannot be changed by anyone
- D. Convert a block into a database automatically
Why: A synced block keeps the same content in multiple places. Editing it in any one location updates it everywhere, which is useful for content that should stay consistent.
Q5. Which approach best helps you build a connected knowledge system in Notion over time?
- A. Keeping every note isolated on its own page with no links to other pages
- B. Regularly linking related notes to each other and referring back to existing pages instead of creating duplicates ✓
- C. Deleting older pages whenever a new one is created
- D. Avoiding databases so that all information remains in a single long page
Why: Connecting notes through links and references builds a web of related information, reduces duplication, and makes it easier to find and build on past work.
Module 6
Module 6: Templates for Repeatable Workflows
Templates for Repeatable Workflows
Knowledge check
Q1. What is the main purpose of a template in Notion?
- A. To permanently lock a page so it cannot be edited
- B. To create a reusable starting structure that can be duplicated for new pages with the same layout and properties ✓
- C. To automatically share a page with every member of a workspace
- D. To convert a database into a calendar view
Why: Templates store a predefined structure, such as headings, checklists, and database properties, so you can create new pages for repeated tasks without rebuilding them each time.
Q2. Where can you typically create a new template for a database in Notion?
- A. Inside the Settings menu under Billing
- B. By clicking the dropdown next to the New button and selecting New template ✓
- C. Only by contacting Notion support
- D. In the browser's bookmarks manager
Why: In a database, the dropdown arrow beside the New button lets you add or manage templates, which defines the default content for new entries.
Q3. Which of the following is a good use case for a Notion template in a productivity workflow?
- A. A weekly review page with recurring prompts for goals, wins, and next steps ✓
- B. A one-time vacation photo album
- C. Storing a single password that never changes
- D. Recording a conversation that happened only once
Why: Recurring workflows like weekly reviews benefit from templates because the same prompts and structure can be reused every week, saving setup time and keeping habits consistent.
Q4. What happens to existing pages when you edit the default template of a database?
- A. They are all automatically deleted
- B. They are converted into templates
- C. Existing pages are unchanged; the edit only affects pages created from the template afterward ✓
- D. They are moved to the trash
Why: Templates act as blueprints for new pages. Changing a template does not retroactively alter pages that were already created from it.
Q5. Which template-related feature lets you set a template to be applied automatically to every new database entry?
- A. Setting it as the default template for the database ✓
- B. Exporting the database to CSV
- C. Turning on page history
- D. Adding a database lock
Why: Setting a template as the default means it is pre-applied whenever someone clicks New in that database, ensuring every new entry starts with the same structure.
Module 7
Module 7: Maintaining a Productive System
Maintaining a Productive System
Knowledge check
Q1. Why is a regular weekly review important for maintaining a productive Notion system?
- A. It automatically deletes outdated pages from your workspace
- B. It helps you clean up, update, and reprioritize tasks and projects so the system stays accurate and useful
- C. It locks your databases to prevent further edits
- D. It converts all tasks into calendar events
Q2. What is the main purpose of archiving pages in Notion rather than deleting them immediately?
- A. Archived pages count toward your storage limit
- B. Archived pages are permanently hidden from search
- C. Archiving keeps your active workspace clutter-free while preserving information you may need later
- D. Archived pages can only be viewed by workspace owners
Q3. Which practice best helps prevent a Notion workspace from becoming disorganized over time?
- A. Creating a new workspace every month
- B. Using consistent naming conventions and a clear page or database structure
- C. Storing all notes in a single untitled page
- D. Avoiding the use of database properties
Q4. What is a good way to keep a task database current in Notion?
- A. Only update tasks once a project is fully complete
- B. Update status properties regularly and remove or archive tasks that are no longer relevant
- C. Duplicate every task each time its status changes
- D. Disable notifications so tasks never need attention
Q5. Why should you periodically review your Notion templates and views?
- A. Templates expire after 30 days of non-use
- B. Views are reset automatically, so reviewing them is required to restore data
- C. Templates and views can drift out of date, so refining them keeps your workflow efficient as your needs change
- D. Reviewing templates is required to keep your account active